In this Policy when we refer to AMUK or “we”/“us”/“our” we mean Anoopam Mission UK (‘AMUK’) and our affiliates. Our registered office is at The Lea, Western Avenue, Uxbridge, Middlesex, UB9 4NA and we are a company limited by guarantee incorporated under the laws of England and Wales (registered number 01340080) and a Charity registered with the Charity Commission (registration number 274942). You can find details for our other locations in the Contact section of our website (http://www.anoopam-mission.org).
We may revise this Policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are binding on you.
This Policy describes:
- The information that we collect
- How we use the information we collect
- How we share the information with third parties
- Keeping your information and information security
- Your choices and rights
- How to contact us and other important information
The information that we collect and where we get it from
“Personal information” is any information that can be used to identify you or that we can link to you and which we have in our possession or control – i.e., data we collect from you, the way in which it is collected and the purposes for which it is collected and used.
We will collect and process the following personal information about you:
Information that you provide to us
We will process personal information that you give to us including when you email us or contact us through various channels as follows:
THE LEA WESTERN AVE
MIDDLESEX UB9 4NA
A NON-PROFIT ORGANIZATION. CHARITY REG. NO.274942
- Signing up for services on our site: when you sign up for newsletters, webinars, events or obtain other services from us or when you contact us with queries or respond to our communications the personal information you provide may include your full name, telephone number, email address and content, date and time of your
- In connection with our provision of member or volunteer services: if you are a member or volunteer of AMUK, you will provide us with personal information when you or the firm you represent becomes a member. If you are not a member or volunteer, we may collect or receive your personal information because you are involved in one of our member’s matters.
- Recruitment application: when you apply for a role with us you may provide us with your full name, date of birth, nationality, education and qualification details, your gender, your CV, photograph, passport details, marital status, home address and home telephone number, mobile telephone number and other details set out in your
Information we otherwise collect about you
We will also collect information about when you use our services or when we otherwise interact or correspond with you. We use various technologies to collect and store information when you visit our website. We may, for example, collect information about the type of device you use to access the website, your IP address and your geographic location, the
operating system and version, your browser type, the content you view and features you access on our website, the web pages and the search terms you enter on our website.
Information we obtain from other sources
If we collect or receive your personal information in the context of our provision of services, we might receive information from third parties such as your firm, other parties relevant to the services we are providing (e.g., a haribhakto might request sign-up for you for an event or web access). That information could include your name, contact details and other information relevant to the services that we are providing to our members.
How we use the information we collect
We may use your personal information for the following purposes:
- to provide services to the relevant member or groups of members
- to engage in activity in relation to our member services. This may include sending you newsletters, updates, event invitations and other information that may be of interest to you
- where you have applied for a position with us, to review and process your job application
- to comply with legal or regulatory obligations that we must discharge
- to establish, exercise or defend our legal rights, or for the purposes of legal proceedings
- log your use of our website or our other online services for our own legitimate business purposes, which may include the analysis of usage, measurement of site performance, generation of reports,
- to look into any complaints or queries you may have
- to prevent and respond to actual or potential fraud or illegal activities, and
- to collate, process and share any statistics based on an aggregation of information held by us, provided that any individual is not identified from the resulting analysis and the collation, processing and dissemination of such information is permitted by law.
Grounds for using your personal information
We rely on the following legal grounds to process your personal information, namely:
- Performance of a contract – we may need to collect and use your personal information to enter into a contract with you or to perform our obligations under a contract with you.
- Legitimate interests – we may use your personal information for our legitimate interests, some examples of which are given above.
- Compliance with law or regulation – we may use your personal information as necessary to comply with applicable laws/regulations.
- Consent – we may (but usually do not) need your consent to use your personal information. You can withdraw your consent by contacting us (see below).
How we share information with third parties
We share personal information with our affiliated charities around the world. As a result, your personal information may be transferred to locations outside Europe as well as within it for the purposes described above.
Protecting your data outside the EEA (EU Member States and Iceland, Liechtenstein and Norway)
We may transfer data that we collect from you to third-party data processors in countries that are outside the EEA such as India or the USA. This might be required, for example, in order to fulfill your donations, process your payment details or provide support services.
If we do this, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA.
Any transfer of your personal data will follow applicable laws and we will treat the information under the guiding principles of this Privacy Notice.
Keeping your information and information security
How long we hold your personal information for will vary and will depend principally on:
- the purpose for which we are using your personal information – we will need to keep the information for as long as is necessary for the relevant purpose, and
- legal obligations – laws or regulation may set a minimum period for which we have to keep your personal information.
- We will ensure that the personal information that we hold is subject to appropriate security measures.
Your choices and rights
You have a number of legal rights in relation to the personal information that we hold about you and you can exercise your rights by contacting us using the details set out below.
These rights include:
- Obtaining information regarding the processing of your personal information and access to the personal information which we hold about you.
- Please note that there may be circumstances in which we are entitled to refuse requests for access to copies of personal information. In particular, information that is subject to legal professional privilege will not be disclosed other than to our member and as authorised by our member.
- Requesting that we correct your personal information if it is inaccurate or incomplete.
- Requesting that we erase your personal information in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal information but we are legally entitled to retain it.
- Objecting to, and requesting that we restrict, our processing of your personal information in certain circumstances. Again, there may be circumstances where you object to, or ask us to restrict, our processing of your personal information but we are legally entitled to refuse that request.
- In some circumstances, receiving some personal information in a structured, commonly used and machine-readable format and/or requesting that we transmit such information to a third party where this is technically feasible. Please note that this right only applies to personal information which you have provided to us.
- Withdrawing your consent, although in certain circumstances it may be lawful for us to continue processing without your consent if we have another legitimate reason (other than consent) for doing so.
- Lodging a complaint with the relevant data protection authority, if you think that any of your rights have been infringed by us.
- We can, on request, tell you which data protection authority is relevant to the processing of your personal information.
How to contact us and other important information
If you would like further information on the collection, use, disclosure, transfer or processing of your personal information or the exercise of any of the rights listed above, please contact us. You can do this by writing to us at:
- AMUK – firstname.lastname@example.org
- AMUK’s Data Protection Team – email@example.com with subject line GDPR
- GDPR Team, AMUK, The Lea, Western Avenue, Uxbridge, Middlesex UB9 4NA.